STANDING RULES OF
THE COUNCIL OF UNIVERSITY OF CALIFORNIA
1. There will be two meetings annually of the Council of University of California Retiree Associations (CUCRA), one in the fall and one in the spring, alternating between northern and southern locations. The meeting dates and locations should be established at the earliest opportunity by CUCRA's Executive Committee in consultation with member associations and the leadership of the Council of University of California Emeriti Associations (CUCEA).
a. The leadership of CUCRA and CUCEA should consult with each other to plan a joint meeting of the two Councils that is held in conjunction with the semi- annual Council meetings. Appropriate representatives of the President's Office should be invited to attend the joint meeting.
b. The retiree association(s) that hosts each meeting should arrange for appropriate facilities, lodging, and meals for participants. The host association(s) may, at its discretion, assess a registration fee to assist in covering the necessary expenses.
2. The Council Chair may call special meetings, to be held via telephone, video- conferencing, e-mail, or other appropriate means, to transact business between regular meetings.
3. Annual dues for member associations are based on the total number of retirees at each location.
a. The annual membership dues for each member association should be determined by the "tier" into which the association falls. The "tiers" reflect the total number of retirees at each location as of October 31 of the current year, according to information provided to the Council Chair by the UC Office of the President. There are three tiers:
Group 1: 6,000 and above
Group 2: 3,000 - 5,999
Group 3: 1 - 2,999
b. The CUCRA Treasurer will prepare a dues schedule, based on the three tiers in section 3.a., that shows the amount of dues to be paid by each association during the coming calendar year, as part of the annual budget development process. The Treasurer will also prepare a multiple-year dues schedule to facilitate financial planning by member associations. A review of the next year's dues and the multi-year dues schedule will be part of the budget discussion and approval process at CUCRA's fall meeting.
c. In accordance with Article VI, Paragraph A of the Bylaws, the Treasurer will send the President of each member association by January 31 of each year an invoice that indicates the membership dues assessment.
d. A member association that is not able to make its annual dues payment may seek financial relief from CUCRA. In this case, the association should submit to the CUCRA Treasurer by March 1 a request for relief that explains the extenuating circumstances and provides a financial statement for the current year. The Treasurer will review the request, ask the association for clarification if needed, and forward the request with his/her recommendation to the Council Chair. After consulting with the Executive Committee, the Chair will inform the association's President of the Executive Committee's decision.
e. In the event that a member association's dues payment has not been received by CUCRA by March 31, the Treasurer will contact the President and/or the Treasurer of the association to discuss the status of the payment. (Sometimes the processing of a payment takes longer than expected, which in turn delays the receipt of the check by the CUCRA Treasurer.) If it appears that the member association will not make the payment and has not requested relief, the following procedures will be followed:
(1) The Treasurer will inform the Council Chair about the delinquency.
(2) The Council Chair will consult with the Executive Committee, and may also choose to contact the association's President to seek clarification of the situation.
(3) The Council Chair will inform the association's President of any action recommended by the Executive Committee, which might include declaring the association's representative(s) ineligible to vote in Council meetings until payment has been received.
4. A copy of CUCRA's current Bylaws and Standing Rules will be posted on CUCRA's website (cucra.org).
5. CUCRA's Standing Rules may be amended using the procedures set forth in Article IX of CUCRA's Bylaws.
6. The Chair of the Joint Benefits Committee may be reimbursed for one-half of the expenses he/she incurred for meals, lodging, and transportation in attending meetings of the Council, provided that the Chair is not a Representative or Alternate of a member association. Reimbursement will be in accordance with the current University of California travel regulations. It is understood that CUCEA, in accordance with its Bylaws, will reimburse the J.B.C. Chair for the other half of his/her expenses.
7. To ensure an orderly and inclusive nominating process, the Council Vice-Chair, in his/her role as Chair of the Nominations Committee, should forward the proposed slate of nominees for Council office for distribution by September 15.
8. Consistent with Article IV of the CUCRA Bylaws, Council Officers will be elected at the Council's fall meeting and will begin their term of office on January 1 of the following year.
The Council of University of California Retiree Associations hereby amends these Standing Rules, which were originally adopted on April 17, 2008, and subsequently amended on October 21, 2012, April 30, 2015, and October 25, 2017.
Date: October 25, 2018
Gail Harden, Secretary
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