COUNCIL OF UNIVERSITY OF CALIFORNIA RETIREE ASSOCIATIONS
ARTICLE I – PREAMBLE
We, the Retiree Associations of the University of California, have established The Council of University of California Retiree Associations (CUCRA), hereinafter referred to as the “Council,” to obtain, enhance, and disseminate appropriate and meaningful information among its constituents; to encourage each campus, national laboratory, and the offices of the President and of the Regents to organize and maintain active retiree organizations; to be an advocate for all retirees of the University; to foster further study of benefits and privileges of staff retirement; and to maintain mutually supportive relations between the University and retirees.
ARTICLE II – PURPOSE
The purposes of the Council are to:
A. Assist member Associations in keeping each other informed about:
1. Organizational practices in serving the retiree constituency composed of retirees, spouses or domestic partners of retirees, and survivor spouses or domestic partners of retirees; and
2. Current University actions concerning retirees.
B. To maintain effective communication with the Office of the President and The Regents on matters relevant to retirees, and propose and influence University and legislative actions on matters affecting retirees, subject to the direction of the Council on specific issues. If legislative action is considered,
1. The issue shall have a direct bearing on the welfare of annuitants, and all internal remedies shall be exhausted.
2. Prior written notice of not less than thirty (30) days shall be given to the individual member Associations; there shall be consultation with the Council of University of California Emeriti Associations (CUCEA); and the action shall be approved by a two-thirds majority vote of the Council.
C. To develop and maintain liaison relationships with the Council of UC Emeriti Associations (CUCEA) and other retiree associations on matters relating to the University of California Retirement System (UCRS) and the Public Employeesʼ Retirement System (PERS), and to exchange information on matters of mutual interest.
D. In cooperation with the Council of UC Emeriti Associations (CUCEA), the Council shall maintain and support the Joint Benefits Committee (JBC) whose ongoing purpose is to consider and make recommendations regarding the University's pension and benefit programs, policy issues related to health insurance and delivery systems, and other benefit programs.
1. The JBC shall consist of seven voting members and four ex-officio members: a. Two members each, appointed by CUCRA and CUCEA for two-year,
b. Three members, identified by the four CUCRA- and CUCEA-appointees, who bring relevant expertise to the committee's research and deliberations;
c. The Chairs of CUCRA and CUCEA and the Vice Chairs of CUCRA and CUCEA, ex-officio without vote.
2. The JBC chair shall be selected annually from among its seven appointed members, and shall be an ex-officio representative to the Council, without vote.
3. With respect to the two CUCRA appointees, terms begin immediately upon appointment, and appointees may serve more than one term. In the event of a resignation, the Council or its executive committee, on the recommendation of the Chair, shall make an appointment to the unexpired term.
4. The JBC shall prepare its reports in sufficient time for distribution to the Council's representatives well in advance of the spring and fall meetings of the Council.
ARTICLE III – COUNCIL
A. The Council membership shall consist of one voting Representative and one Alternate Representative from each member Association, including the Associations of former UC locations.
B. The term(s) of office of Council members shall be determined by the individual Associations.
C. Honorary Council Membership:
1. Honorary Council Membership for life may be extended to any individual who has made extraordinary contributions on behalf of University of California retirees. The number of these individuals shall not exceed three.
2. Honorary Council Membership may be conferred by:
a. A member Association submitting the name and detailed qualifications of the proposed candidate to the Chair of CUCRA at least forty-five (45) days prior to the next scheduled meeting of the Council.
b. The process for proposing and approving a candidate shall be in accordance with the provisions of Article VIII.
3. An Honorary Council Member shall have full voting privileges and can be appointed to serve on committees.
4. The Honorary Council Memberʼs expenses for attending official meetings of the Council shall be reimbursed as provided under Article VI.B.
ARTICLE IV – OFFICERS
A. The term of office for all officers shall be two years with the Chair, Vice-Chair and Secretary elected in even years and the Treasurer and Information Officer elected in odd years. An officer may serve no more than two consecutive terms in the same office.
B. Vacated offices shall be filled from recommendations by the Nominating Committee by a majority vote of the Council. The elected officer(s) shall complete the term of the vacated office(s). Completion of more than one-half term shall be considered a full term of service. An officer may be nominated for and elected to a different office before the end of his or her current term of office.
C. If an Officer also is the designated Alternate Representative of a member Association, he or she will not have a vote except in the absence of their Associationʼs Representative. Regardless of membership status, the Chair may vote to make or break a tie.
D. The Council shall elect from its membership, or from the membership of its constituent organizations, the following officers: Chair, Vice-Chair, Secretary, Treasurer, and an Information Officer.
E. The Chair shall:
1. Seek information about issues specific to individual member Associations that have or may have Council-wide implications.
2. Initiate appropriate action to secure University response to issues raised by the Council.
3. Maintain liaison with the Chair/President of each member Association and the CUCEA.
4. Consult with the Information Officer concerning material to be disseminated to member Associations.
5. Convene the Council regularly as stipulated in the Standing Rules.
6. Appoint a Nominating Chair and Committee charged with presenting, at the fall meeting, a slate of officers to be elected, as set forth in Article IV, Section A above, for the year beginning on January 1 of the following year. Nominations shall be sent to the Council Nominating Chair by July 1. Nominations from the floor may be made at the fall meeting.
7. In odd numbered years, and in consultation with the Treasurer, appoint an auditor to review and make recommendations regarding the Council's financial records and practices.
8. Serve as an ex-officio member of the Joint Benefits Committee.
9. Perform other duties as prescribed by the Council.
F. The Vice-Chair shall:
1. Assist the Chair in the conduct of the affairs of the Council.
2. Assume the Chair at the request of the Council if the Chair is incapacitated.
3. Be considered the chair-elect, and upon formal election, succeed to the office of Chair.
4. Serve as an ex-officio member of the Joint Benefits Committee.
5. Perform other duties as prescribed by the Council.
G. The Secretary shall:
1. Maintain a record of each Council meeting with an approved copy distributed to the Chair/President of each member Association and to the CUCEA.
2. Perform other duties as prescribed by the Council.
H. The Treasurer shall:
1. Keep the book(s) of accounts; collect all monies due the Council; maintain custody of the funds; and pay all authorized bills submitted in writing. All checks over Five Hundred Dollars ($500) require the signature of the Treasurer and the Chair or another officer designated by the Chair.
2. At its spring meeting, prepare and submit an annual financial report to each member Association covering the previous calendar year. The financial report will be filed for audit.
3. Develop and present to the Council at the fall meeting a proposed annual budget for their approval and distribution to each member Association.
4. In odd numbered years, submit books for examination by an Auditor, appointed by the Chair.
5. Perform other duties as prescribed by the Council.
I. The Information Officer shall:
1. Maintain a current roster of each member Association's president/chair and voting and alternate representatives, including postal and email addresses and telephone numbers.
2. In consultation with the the Chair, assure the maintenance of the Council's web site and disseminate pertinent information to each member Association's representatives.
3. When instructed by the Council or Chair, furnish data concerning retirees to the University of California administration, State Legislature, and media.
4. Perform other duties as prescribed by the Council.
J. The five elected officers and the immediate past Chair shall constitute an Executive Committee authorized to act on behalf of the Council between formal meetings.
ARTICLE V – MEETINGS
A. Council meetings shall be held as determined in the Councilʼs Standing Rules.
B. A quorum must be present at any meeting, in person or via telecommunications, in order to conduct business. A quorum consists of representation from a majority of member Associations.
C. Although both Representatives and Alternate Representatives attend Council meetings, each member Association is entitled to only one vote.
ARTICLE VI – FINANCES
A. Each member Association shall be billed annually in January for its share of the Council's budget in proportion to the number of its dues-paying members as of January 1. The dues level shall be established annually at the fall meeting, as specified in the Standing Rules, and shall be payable by February 15.
B. Elected officers, who are not Representatives or Alternates from their representative campuses, shall be reimbursed, as necessary, for meals, and the lowest cost combination of lodging and transportation associated with the semi- annual Association meetings and any special meetings called by the Chair; and postage, copy services, telephone charges, and other expenses incurred in the performance of their duties. The Chair shall be reimbursed for incurred expenses associated with additional meeting duties.
ARTICLE VII – COMMUNICATIONS
A. The Council shall supply information concerning retirees for publication in New Dimensions, and any successor publication intended for University of California retirees, including web-based publications.
B. The Council shall cooperate fully with the Office of the President in studying problems and recommending solutions on matters pertaining to retirees of the University of California.
C. The Council shall assist each member Association establish and maintain a publication and web site intended to keep retirees informed about local activities, issues, and future plans.
ARTICLE VIII – AMENDMENT
A. These Bylaws may be amended in the following manner:
1. A quorum consisting of two-thirds of the voting Council members from the participating Associations must be present in order to vote on proposed amendments.
2. Approval of amendments requires a two-thirds vote of the voting members of the Council in attendance, provided a quorum is present, at any regularly scheduled meeting of the Council.
3. Copies of proposed amendment(s) must be communicated to the Council members at least thirty (30) days prior to the voting on the amendment(s).
4. A proposed amendment, not having been submitted as provided above, may be adopted by unanimous vote of the voting members, provided a quorum is present.
These Bylaws, amended and adopted on October 31, 2012, supersede those adopted on March 30, 2000, and subsequent amendments.
Date: October 31, 2012
Marian Gade, Chair
Marguerite Jackson, Secretary